HMC BOARD
MEETING MINUTES
December 8, 2001
Call to
Order: N. Huff called the meeting to order at
10:00 a.m.
Roll
Call: N. Huff, President, K. Freeman, Vice
President, K. Fennell, Treasurer, J. Podell, Executive Secretary and Asst.
Treasurer, B. Turpin, Land Use,
F. Reichlin,
Rules & Regulations, R. Pinkley, Secretary, Doug Allen, Island
Manager.
Membership
input:
Noted in
appropriate sections below.
Previous
Board Meeting Minutes:
The Board
meeting minutes from last month need to be more comprehensive. N. Huff recommended deferring acceptance
of the November minutes until this has been completed.
Correspondence:
R. Pinkley
read list of correspondence received in the last month. (Six pieces of correspondence received;
only one from HMC member.)
Finance:
K. Fennell
reviewed the current months bills, discussed miscellaneous finance issues,
reported out on our annual audit, and reported Ferry revenues for November. Detailed coverage of these issues can be
found in the written Treasurer’s report.
K. Fennell made a motion to pay
the island bills.
J. Podell
seconded. Motion
carried.
Island
Manager’s report:
A detailed
assessment of each section can be found in the Island Manager’s written
report. Additional discussions that
occurred between the Board and HMC members present are shown
below.
Discussion
ensued concerning the current status of V-Cart and the “9911” number. It was
determined that both should be retained as currently exists.
Following
his annual employee evaluation of Capt. John Farris, Doug recommended that Capt.
Farris be granted a merit pay raise effective at the end of his second full year
of service, in November of this year.
R. Pinkley made a motion to
authorize the salary increase for Capt. John Farris. F. Reichlin seconded. Motion
carried.
HMC was
recently invited by our island attorney to attend a legal luncheon that is held
bi-monthly to review homeowner’s association issues. Doug Allen and Kathy Fennell attended
for HMC.
Doug
discussed ferry insurance increases that are resulting in an 11% increase for
our primary coverage and 15% increase for our secondary coverage (bids from
other marine insurers were included as well). Doug reported that he contacted our
insurance broker to inquire about the reasons for these increases and found that
marine insurance companies are implementing increases for all of their
policyholders this year. In order
to establish and maintain our good safety record it was recommended that we
maintain our current carriers and absorb these increases. John Farris inquired if we had solicited
proposals from any other marine insurance brokers. Doug reiterated the benefits of
establishing a solid business relationship with an insurance company. John
Farris made a recommendation to pursue other options. The recommendation was noted and Doug
agreed to make some calls to other companies for inquiry
purposes.
See written
report for issues concerning details related to the relief ferry captain
recruitment and the ferry ramp motors problems.
We are
currently without a spare ramp motor and discussion followed considering our
options. A suggestion was made to
inquire about similar systems currently in use supporting other ferry
systems. (i.e. McNeill Island) The Island manager will
follow-up.
Special
emergency ferry runs – discussion occurred about submitting a bill to the
requesting party in the event that the fee is coverable by a member’s
insurance. A concern was addressed
by the Island Manager about HMC functioning as a collection agency, but the
Board agreed to look into this further.
See written
Island Managers report.
Larry
Williams (HMC Water Manager) was
present at the meeting. He explained the problems currently affecting recent
water tests and said the State could require we implement a system that provides
permanent chlorination.
Implementing this recommendation would result in installation and
continual maintenance costs but may be considered at a later date. However, to solve the immediate issue he
provided a written plan for next steps to be performed over the next couple of
days and recommendations for going forward from this point. (See written plan for details.) Additionally, he discussed the possible
sources of contamination and recommended solutions to prevent contamination of
our water source and Dept. of Health fines that could result if “acute” contamination tests occur. Newly implemented DOH regulations
make consideration of these recommendations a high priority for the Board.
Roads:
Al Moren is
trying to identify and contact the person who is authorized to use Dick Mowry’s
equipment in his absence
.
Land
Use:
No written
report. B. Turpin advised that the
boat on the Lewis lot has now been removed and Doug advised that the trailer
would follow shortly.
K. Freeman
asked if the Cepede/Reed lot, which is currently delinquent, be obtained by HMC
for inclusion in our island park plan.
We will attempt to determine the status of the lot through J. Strichartz
office. The Board may consider this
option at a later date.
Rules &
Regulations:
Two cases
remain unresolved. (A trash burn
for which the member has requested a hearing, and one case to be dropped for
lack of details provided). Notice
was placed in the Beachcomber last month concerning new Island rules. This is the first draft and is subject
to change based on member input.
Fire
Department/V-CART/Emergency Preparedness:
Four 911
calls occurred in November.
Hotter-burning spark plugs have been installed in the fire engine to
correct the starting problem.
Parks:
T. Anspach
contacted the supplier for the rubber playground material to check on the
current pricing (which remains the same).
He also contacted a trucking company to inquire about delivery of the
material for the best possible price.
The Board gave him authorization to purchase the product
immediately.
Boosters:
L. Moren
reported on the following: The Christmas party is scheduled for tonight. Boosters are using donated lights for
the Ferry this year. The donated
storage shed will be moved shortly to the Community center. Boosters purchased two new ladders for
their use. Lastly, they will test
out two new chairs at the Christmas party tonight.
Beachcomber:
Deadline for
submissions to the next Beachcomber is 1/14/02.
.
No new
business reported.
B. Turpin made a motion to adjourn the meeting. K. Freeman seconded. Motion carried.
Respectfully
submitted by,
J. Podell,
Executive Secretary