HMC BOARD
MEETING MINUTES
October 13,
2001
Call to
Order:
Roll
Call: K. Freeman, Vice President, K. Fennell,
Treasurer, J. Podell, Executive Secretary and Asst. Treasurer, B. Turpin, Land
Use, F. Reichlin, Rules & Regulations, R. Pinkley Water Committee Chair,
Doug Allen, Island Manager.
Excused: Nick Huff
Burn Ban:
B. Turpin
made a motion to end the current burn ban on the island. R. Pinkley seconded. Motion
carried.
Previous
Board Meeting Minutes: K. Fennell made a motion to accept the
Sept. 8th minutes. B. Turpin
seconded. Motion
carried.
Correspondence:
R Pinkley read list of the incoming
correspondence. No correspondence from members was received this
month.
Finance:
K.
Fennell made a motion to pay the
island bills. J. Podell
seconded. Motion carried. The
Treasurer’s report contained issues relative to HMC fees, a personal thank you
to all of the members of the various budget chairs and Finance Committee members
for their support throughout the year.
Collections, ferry revenue and reserve account status for the last fiscal
year were all discussed. Details
are contained in the written report.
Island
Manager’s report:
The Island
Manager’s report contained separate sections as identified below. Any discussion that occurred relative to
each issue is noted below.
·
Legal
See written
report
·
Transportation:
See written
report
Additionally,
Mary Turpin asked about the ferry policy of returning for vehicles that have
been held up because of an accident on the mainland when they call the crew on
the cell phone to hold the ferry for the member’s arrival. Discussion followed that this is at the
discretion of the captain, but must pass a test of reasonableness. Island policy has some flexibility for
special circumstances. A statement
will be placed in the November Beachcomber to this effect.
There was
extensive discussion about two recent minor vehicle accidents on the ferry. Doug Allen prepared detailed memos to
the Board concerning both and these were included in the correspondence received
this month. One of the affected
parties (Dave La Londe) was present at the meeting and provided his assessment
of the incident. Parties from both
incidents are being requested to submit their positions in writing to the Board
for further Board consideration.
·
Water:
See written
report
·
Administrative:
See written
report
Roads:
No written
report submitted.
Land
Use:
No written
report was prepared.
Concern was
expressed about an illegal outhouse on the property adjacent to the Star
cabin. On 9/20 the Health
Department was contacted and agreed to send someone out to inspect. Two additional calls occurred on 10/11
and 10/12 but to date no one from the Health Dept. has come to the island or
returned the last two phone calls. M. Turpin will again try to connect
with the Health Department. If this
is not successful, the Board will send a letter expressing its
concern.
Lewis
property- HMC should have final ownership documents within the next two
weeks. Process is complete but it
needs to be recorded. The boat,
boat trailer and the travel trailer on the property were also discussed. The island has received a couple of
inquiries and discussion followed concerning whether HMC should try to obtain
title. Doug Allen described the
registration and title process which could take up to 3 years to complete. Some
members agreed to check out the condition of the boat before a final decision is
made. Another option would be to
contact a small boat company to see if they would be interested in purchasing
the boat. The issued will be
readdressed next month.
Rules &
Regulations:
See written
report
There was
further discussion about the dead rat brought to the meeting last month by a
member. Ken Freeman contacted the
Health Dept. who informed him that they would only get involved if there are
obvious health problems evident at a nearby property. A single dead rodent is
not sufficient evidence for them to take formal action. If the reporting member
wishes the Board to get involved they must file a complaint stating that a rule
has been broken and ask the Board to take action.
Fire
Department/V-CART/Emergency Preparedness:
Since no
reports have been filed since June 2001, Doug Allen will contact Gary Peterson
to ask if he wishes to continue in this role. Since the Petersons have been off the
island a lot over the past several weeks, concern was expressed about how the
V-Cart phone calls are being handled.
It is believed that the line is being forwarded to another member of the
V-Cart committee. Further
discussion will occur after Doug contacts G. Peterson.
Operating
the fire engine – K. Freeman contacted the Fire Dept. to verify that one
qualified person could drive the fire engine to the scene of a fire and soak
external areas, but would not be allowed to enter a burning structure. T.
Anspach asked if any discussion has occurred about insurance liability for using
our water truck to aid in a fire emergency. The insurance company was not
contacted. Jim Strickhartz was
contacted and expressed apprehension.
Different risk scenarios were discussed and options explored.
Nancy Broege
(spelling?)
completed a contact list of islanders who are year- round
residents, and are willing to share resources such as boats and generators for
use in the event of an island emergency.
An updated
island map has been prepared and is available at the HMC office for members to
purchase.
Parks:
Removal of
small boat docks will occur 10/29.
We need to
purchase the remaining playground cushioning material soon to secure the
price. Board concurred with this
approach.
T. Anspach
made a request that downed trees on HMC property be made available for free to
members who wish to take the material off of the property. Material could be tagged as
available. A notice will be
placed in the next Beachcomber identifying the lots affected. It is hoped that will reduce some of the
cleanup on these lots next spring.
There are
five fir trees that need to be topped at North Beach before the new roof is
installed on the Pavilion. Tim
Jones has quoted $450 to top the trees.
No money has been specifically budgeted for this but Kathy will look to
see if there is any flexibility in the budget. Some of this cost could possibly be
offset by any savings we realize from the purchase of the remaining playground
material. Further inquiries will be
made.
Ken Freeman
noted that flags which are flown at night are required by law to be illuminated
and we should explore the possibility of installing a light fixture on our
flagpole at North Beach.
Further discussion will occur.
Doug Allen
will contact the insurance company to remove the water truck from our insurance
policy during the winter months.
Also, a question surfaced concerning covering the truck during the winter
months. Several options were
discussed but it was determined that it was better to leave it out in the
open.
Boosters
Next meeting
will be 11/10 at 6 PM. Pot
luck items are requested to be chowder, chili, and salads. Current Booster projects are, new roof
on the Pavilion, the purchase of five more tables and chairs, the purchase of a
10 x 12 storage shed to store Booster equipment, and Christmas lights for the
ferry.
Beachcomber:
Deadline for
submissions to the Beachcomber is November
10th.
Unfinished
Business
Concerning
the new DNR operating agreement, Doug Allen contacted the Dept. of Natural
Resources who stated that they are willing to negotiate a new lease but they are
currently too busy to meet with us.
Discussion followed concerning the property boundaries between HMC and
the county and how it affects parking space on both the mainland and the
island. No final determination at
this time.
B. Turpin
asked about the possibility of another community burn. D. Allen will ask about obtaining a
commercial burn permit when he contacts G. Petersen.
B. Turpin made a motion to adjourn the meeting. J. Podell seconded. Motion carried.
Respectfully
submitted by,
J. Podell,
Secretary